Before Your Journey

“Anticipation. In love and travel, getting there is half the fun.” — Vivian Swift

How it all works ...


Here you’ll find answers to all of your questions about what you need to know before your tour such as what to pack, when you’ll have flight details, and preparing for your Academic Journey.

If we’ve missed anything on your mind about your booking your Academic Journey, just pop over to our contact page and let us know and and we will get answers to you pronto!

Passports & Visas

Below we have listed the essential travel documents you’ll need for your Academic journey:


  • To apply for a new US passport or a passport renewal, please visit: US Department of State.
  • A valid passport is required enter Mexico and re-enter the United States, regardless of citizenship.
  • Travelers should apply for a passport immediately upon registration for their journey.  
  • All passports must be valid for at least six months after the end date of the tour.
  • The name on a passport must exactly match the name on your journey registration. (Airlines may not permit passengers to board if their ticket does not match their passport exactly. Name changes after 110 days prior to departure carry a minimum $200 fee up to the cost of a new ticket.)
  • All travelers are required to give a laminated color copy of their passport information page to their Group Leader on departure day.

Passport information for non-US citizens should be obtained from the consular office of your country’s embassy in the United States: Foreign Consular Office Contact Information.


Flights Academic has already reserved and confirmed your flights and will provide you specific details about your intinerary approximately 60 days before departure.

All flights will be on either American or United Airlines to and from your home city via Dallas or Houston with a non-stop connection to and from Oaxaca.

As an integral part of our safety and security plan, never on our journeys do you change planes or make stops in Mexico, other than non-stop flights to and from Oaxaca via Dallas or Houston on either American or United Airlines.

Prescriptions, Medication & Health Academic requires the following:

  • Written prescriptions for any prescribed medications. (Must list generic, not brand, names)*
  • A list of all medications taken — prescription and over-the-counter.**
  • A list and description of all medical conditions and allergies.**
  • Any other pertinent medical information.**
  • A minimum 10-day supply of all medications, prescribed or over-the-counter.***

We also recommend the following:

  • A medical checkup with your physician in advance of the journey.
  • An over-the-counter anti-diarrheal medication of your or your doctor’s choice.
  • That you consult the CDC travel information page: Mexico and consider the CDC recommendations with your physician.

* Must provide to Group Leader on departure along with the laminated color copy of passport.  ** Must submit online prior to departure.  *** In case of delayed arrivals or departures.

Luggage & Packing Academic provides all travelers with a $75 travel card each way for travel expenses on both travel days.

All travelers must check any luggage that will not fit under the seat in front of them. Gate checks are not allowed. The travel card will cover the baggage charges.

No liquids or gels or other cosmetics may be in a traveler’s carry-on bag.

Cell phones and tablets are allowed in carry-on bag. Laptop computers are not permitted on journeys.

Pack all important items in your carry-on. Unfortunately, lost luggage happens. In your carry-on, pack your passport (and visa, if required, for non-US nationals), money, any medications, and a simple change of clothes, so that you still have your travel essentials should your checked luggage be delayed.

Do NOT forget:

  • Walking shoes (flip-flops, sandals, and open-toed shoes are not allowed outside of the hotel)
  • Device chargers (adapters and transformers are not needed for Mexico)
  • Swimsuit
  • Light jacket / light sweater
  • Sunscreen 
Academic Credit Academic works with accredited educational institutions so that you can earn academic credit for your journey.

Please visit our academic credit pages for details: Academic Credit